Manage Reality.
Not Just Tasks.
Too many projects fail because tools are built for managers to plan for people, not with them -ignoring the reality of work- TaskBrowse lets people schedule their own work within project scope, deadlines, and budgets, while AI shows where plans diverge from reality in time to act.
Talk with Raila and explore those insights in a sample TaskBrowse workspace.
Why TaskBrowse is different
Projects rarely fail all at once. They drift.
Between the plan and the deadline, small differences build up—in effort, workload, priorities and cost. TaskBrowse connects planning with actual work, keeping the gap visible while it is still small enough to correct.
01 Plan
Plan against capacity, not optimism.
Schedules are built around existing assignments, workload and expected effort—so managers can see whether the plan fits the capacity currently allocated to it.
02 Detect
See drift as it develops—not after delivery slips.
Progress, recorded time, schedule changes and effort sit in one system, making small deviations visible before they become harder to correct.
03 Diagnose
A delay is a symptom. Find the cause.
Bring time, progress, workload, cost, dependencies and priorities together—so managers can investigate what is driving the delay.
04 Decide
Adjust the plan while action can still change the outcome.
Rebalance workload, move work or revise priorities—then review the updated schedule alongside its planned delivery date, effort and cost.
04 → 01 Reality moves. The plan should respond.
Everything project-driven teams really need
TaskBrowse brings project planning, daily scheduling, time tracking, workload, costs, objectives, reporting and AI together in one system—without the confusion of multiple tools. View all features and pricing
Project & Task Management
Gantt charts, Kanban boards, WBS, task teams, status tracking, comments, files and cross-project visibility.
Time Tracking & Timesheets
Daily scheduling, timers, manual time entry, manager review and approval—tracked by task and project.
Workload & Capacity Planning
Compare planned and actual work hours, see allocated capacity and balance workload across the team.
Project Costs & Budgets
Track costs at task level, compare budgets and control project costs using recorded work hours.
Dashboards & Project Analytics
Monitor progress, workload, time and project status through dashboards based on actual project data.
Project Objectives & OKR Planning
Define project objectives and connect them with tasks and measurable progress visible to the team.
Meeting Management & AI
Turn meeting content into structured summaries and actionable tasks with AI assistance grounded in project data.
Analyzer & Custom Reports
Build custom reports, charts and dashboards from project data without exports, Excel or unnecessary workarounds.
Access Control & Security
Manage permissions at user, group and project levels, with two-factor authentication and project locking for sensitive work.
AI in TaskBrowse
AI that works on real project data
TaskBrowse AI helps teams understand, estimate and act on the work already happening — turning project records into clearer decisions without replacing human judgement.
Raila, your TaskBrowse AI assistant
Ask Raila about project health, workload, delays, priorities and costs using the project information available to your role.
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Timesheet Intelligence
Turn approved timesheet data into clear findings about workload, time use, project variance and practical next steps.
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Smarter Task Estimates
Estimate the workload of new tasks from similar previous work, using actual recorded time where it is available.
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Smart Activity Tags
Suggest relevant tags from task context and existing terminology, improving classification and the quality of reports.
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Meetings to Action
Transcribe meetings, summarise decisions and turn agreed action items into structured TaskBrowse tasks.
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Clearer Chat Summaries
Condense long team conversations into clear summaries so decisions, important details and follow-up work are easier to find.
How TaskBrowse works
The plan should not disappear when the work begins.
TaskBrowse carries the same project context from objectives and work packages into assignments, daily schedules, timesheets, meetings, costs and reports—so teams can follow what happened without rebuilding the story across separate tools.
01Build the plan
Start with the outcome, then structure the work
Define measurable objectives, break them into work packages and tasks, then organise the same plan through WBS, Gantt and the views your team uses.
Everyone can see what must be delivered and the work intended to deliver it.
Objective-based planning modelled on ISO 21502 principles.
02Assign realistically
See skills and capacity before adding more work
Match tasks to people using relevant skills while current commitments and remaining capacity remain visible.
Potential overload becomes visible while work is being assigned—not after a deadline starts slipping.
03Let the work happen
Give teams autonomy without losing project visibility
People organise their own day, record actual time, and keep meeting decisions, comments and files connected to the relevant task or project.
Managers gain reliable visibility without turning daily work into constant status reporting.
04Understand the difference
See what changed while action can still help
Compare the plan with actual progress, time, workload and costs, then use what the work revealed to improve the next estimate and plan.
A variance becomes something you can investigate—not an end-of-project surprise.
Investigate the underlying detail through dashboards, Analyzer, Report Builder and Chart Builder.
One project record—from the original plan to what actually happened.
Plans, daily work, decisions and actual results stay connected in the same system.
Explore all features and pricingWhy choose TaskBrowse
Built for how projects really work.
Projects involve more than tasks on a board. People estimate, prioritise, collaborate, change plans and work under real limits of time and capacity. TaskBrowse connects those realities instead of managing each one in isolation.
Structure work without losing sight of the people doing it.
Define tasks, expected effort, dates and responsibilities while skills and available capacity remain part of the planning decision.
- Define and assign tasks based on team skills
- Set start dates, due dates and estimated workload
- Organise work visually with task and project views
- Keep assignees informed when work changes
Let people plan their day within the reality of the project.
Team members can organise when they work while managers retain visibility over deadlines, commitments and capacity.
- Plan tasks using daily schedules and time ranges
- Support autonomy in organising daily work
- See workload before adding new commitments
- Adapt schedules as conditions change
Compare what was planned with what is actually happening.
Track progress, elapsed effort and schedule movement together so deviations are easier to notice and investigate.
- Monitor actual and planned project progress
- Identify delayed tasks and schedule pressure
- Compare estimates with recorded work
- Review project status through dashboards
Turn everyday work records into useful management context.
Timesheets and project records stay connected to the work behind them, making reports easier to understand.
- Review time by project, task and user
- Use selectable periods and detailed drill-downs
- See how work is distributed across projects
- Keep reporting connected with operational data
Go beyond predefined reports when the question changes.
Analyzer, Report Builder and Chart Builder let managers investigate the information that matters to their own projects.
- Create custom reports and charts
- Analyse project, user, time and cost information
- Filter and drill into underlying records
- Build dashboards around operational questions
Make workload visible before overload becomes a problem.
Capacity and existing commitments can be considered while work is assigned—not only after someone becomes overloaded.
- See available capacity while assigning tasks
- Compare planned and actual work
- Distribute work with more context
- Identify workload pressure earlier
Keep conversations connected to the work they affect.
Comments, files, notifications and project or task discussions stay close to the work instead of becoming disconnected context.
- Project and task-specific conversations
- Comments, mentions and notifications
- Files connected to relevant work
- Meeting outcomes can become actionable tasks
The difference is not one isolated feature. It is the connection between planning, people, actual work and the information managers use to make the next decision.
It has accelerated our daily activities. Human resources are well managed. Project activities are well managed and we can manage our deliveries well and this has satisfied our customers.
Who TaskBrowse works for
Different roles. One shared project reality.
TaskBrowse gives each person the information they need without separating planning, daily work and management visibility into different systems.
Plan & coordinate
Keep commitments realistic before the work starts.
Project delivery
Project Managers
Plan scope, effort and deadlines while keeping progress, workload and actual time visible.
- Plan the structure Use WBS, Gantt, task dependencies, objectives and estimated workload.
- Compare plan with reality Follow progress, timesheets, workload, costs and project reports as work develops.
Team coordination
Team Leaders
Assign work with more context while keeping capacity and existing commitments in view.
- Assign with context Match tasks using skills, proficiency and available capacity.
- See workload early Review assignments, progress and recorded work without relying on constant status updates.
Work & deliver
Give people control over their day without losing context.
Daily work
Team Members
See what needs attention, organise daily work and record what actually happened.
- Organise the day Use My Tasks, daily schedules, calendars and task priorities to organise assigned work.
- Keep actual work connected Record time, update progress and keep comments and files with the relevant task.
Independent work
Freelancers & Consultants
Keep client work, time and cost information together without building a heavyweight management environment.
- Manage client projects Organise projects, tasks, schedules, files and recorded time in one workspace.
- Understand time and cost Use timesheet and cost reports for clearer project and client reporting.
Oversee & govern
See across projects without losing the detail underneath.
Operational visibility
Department Heads
Understand how projects, workload and time are moving across the department.
- See across operations Review dashboards, workload, timesheets and project progress across teams.
- Investigate the detail Use Analyzer and custom reports when a high-level signal needs explanation.
Portfolio governance
PMO & Portfolio Managers
Maintain multi-project visibility and common project structure without turning everyday work into bureaucracy.
- See the portfolio Use Project Panorama, portfolio and program structures, objectives and cross-project reporting.
- Support consistent governance Use permissions, objectives, project structures and reporting to establish clearer project practices.
Everyone works from the same underlying project record—just with the perspective their work requires.
Questions before you choose
What teams usually want to know.
From switching tools to time tracking, AI, reporting and pricing, these are the questions that matter before bringing TaskBrowse into your daily work.
Still comparing options? Explore features and pricing
Asana, monday.com and Zoho Projects are established work-management platforms with their own strengths. TaskBrowse is not trying to win by claiming to do everything better.
Its emphasis is different: keeping the project plan connected to how work actually happens. Tasks, daily schedules, recorded time, workload, costs, objectives and reports can remain part of the same project context.
TaskBrowse can therefore be a particularly natural fit for teams that want deeper time, workload and project-control information without separating those activities across several tools.
TaskBrowse goes beyond personal task lists and boards. Projects can include WBS structures, Gantt charts, dependencies, critical paths, task teams, objectives, budgets, workflows, documents and project-level access.
At the same time, individual team members can work through simpler views such as My Tasks, the Task Board, Calendar and Daily Schedule.
Yes. Estimated workload, schedules, progress and recorded time can be reviewed alongside one another. TaskBrowse also provides workload, project progress, cost and timesheet reports so managers can investigate where the original plan and actual execution begin to differ.
That connection between planning and actual work is one of the central ideas behind TaskBrowse.
TaskBrowse uses AI where project data can provide useful context rather than adding AI as a separate novelty.
- Estimate workload for new tasks using similar historical work.
- Analyse timesheet and project information to surface useful management findings.
- Suggest activity tags from task context.
- Support meeting transcription, summaries and extracting action items into tasks.
Raila adds a conversational layer for asking questions about the project information available to the user. AI suggestions remain something people can review rather than automatic management decisions.
Yes. TaskBrowse has a Free plan for up to 3 active users, with unlimited archived users, portfolios, programs, projects and tasks.
The Free plan also provides core project and work-management capabilities including Gantt, Kanban, Calendar and time recording. For the current plan details, check the features and pricing page.
Yes. TaskBrowse supports importing project tasks from Excel, importing tasks and work packages from Microsoft Project, and importing tasks from Trello.
This can reduce the amount of work required when moving an existing project structure into TaskBrowse.
Yes. In addition to built-in project, time, workload and cost reports, TaskBrowse includes Analyzer, Report Builder and Chart Builder for creating more specific management views.
Reports can include filters and drill-downs, and supported reports can be exported to Excel. Created charts can also be displayed on management dashboards.
Not necessarily. A project can define scope, assignments, priorities and deadlines while team members use Daily Schedule, Calendar or My Tasks to organise how their own work fits into the day.
The aim is to keep project constraints visible while still allowing people practical control over their working plan.
Yes. TaskBrowse supports Arabic with right-to-left presentation as part of its multilingual product experience, alongside English and German positioning.
TaskBrowse supports access permissions for users, groups and projects, including restrictions around project and task actions. It also includes two-factor authentication and project/file locking for work that requires tighter control.
Ideas & insights
Latest from TaskBrowse
Thoughts on project reality, working time, planning and better ways to understand how work actually happens.
View all articlesReady to see the difference?
See what is really happening in your projects.
Bring plans, daily work, time, workload and costs together — and understand the difference while there is still time to act.
Talk to us
Questions before you start?
Whether you are evaluating TaskBrowse, planning a migration, or want to discuss a specific project-management requirement, our team is available to help.