Too many projects fail because tools are built for managers to plan for people, not with them -ignoring the reality of work- TaskBrowse lets people schedule their own work within project scope, deadlines, and budgets, while AI shows where plans diverge from reality in time to act.
Talk with Raila and explore those insights in a sample TaskBrowse workspace.
Why TaskBrowse is different
Between the plan and the deadline, small differences build up—in effort, workload, priorities and cost. TaskBrowse connects planning with actual work, keeping the gap visible while it is still small enough to correct.
01 Plan
Schedules are built around existing assignments, workload and expected effort—so managers can see whether the plan fits the capacity currently allocated to it.
02 Detect
Progress, recorded time, schedule changes and effort sit in one system, making small deviations visible before they become harder to correct.
03 Diagnose
Bring time, progress, workload, cost, dependencies and priorities together—so managers can investigate what is driving the delay.
04 Decide
Rebalance workload, move work or revise priorities—then review the updated schedule alongside its planned delivery date, effort and cost.
04 → 01 Reality moves. The plan should respond.
TaskBrowse brings project planning, daily scheduling, time tracking, workload, costs, objectives, reporting and AI together in one system—without the confusion of multiple tools. View all features and pricing
Gantt charts, Kanban boards, WBS, task teams, status tracking, comments, files and cross-project visibility.
Daily scheduling, timers, manual time entry, manager review and approval—tracked by task and project.
Compare planned and actual work hours, see allocated capacity and balance workload across the team.
Track costs at task level, compare budgets and control project costs using recorded work hours.
Monitor progress, workload, time and project status through dashboards based on actual project data.
Define project objectives and connect them with tasks and measurable progress visible to the team.
Turn meeting content into structured summaries and actionable tasks with AI assistance grounded in project data.
Build custom reports, charts and dashboards from project data without exports, Excel or unnecessary workarounds.
Manage permissions at user, group and project levels, with two-factor authentication and project locking for sensitive work.
AI in TaskBrowse
TaskBrowse AI helps teams understand, estimate and act on the work already happening — turning project records into clearer decisions without replacing human judgement.
Ask Raila about project health, workload, delays, priorities and costs using the project information available to your role.
Turn approved timesheet data into clear findings about workload, time use, project variance and practical next steps.
Estimate the workload of new tasks from similar previous work, using actual recorded time where it is available.
Suggest relevant tags from task context and existing terminology, improving classification and the quality of reports.
Transcribe meetings, summarise decisions and turn agreed action items into structured TaskBrowse tasks.
Condense long team conversations into clear summaries so decisions, important details and follow-up work are easier to find.
How TaskBrowse works
TaskBrowse carries the same project context from objectives and work packages into assignments, daily schedules, timesheets, meetings, costs and reports—so teams can follow what happened without rebuilding the story across separate tools.
01Build the plan
Define measurable objectives, break them into work packages and tasks, then organise the same plan through WBS, Gantt and the views your team uses.
Everyone can see what must be delivered and the work intended to deliver it.
Objective-based planning modelled on ISO 21502 principles.
02Assign realistically
Match tasks to people using relevant skills while current commitments and remaining capacity remain visible.
Potential overload becomes visible while work is being assigned—not after a deadline starts slipping.
03Let the work happen
People organise their own day, record actual time, and keep meeting decisions, comments and files connected to the relevant task or project.
Managers gain reliable visibility without turning daily work into constant status reporting.
04Understand the difference
Compare the plan with actual progress, time, workload and costs, then use what the work revealed to improve the next estimate and plan.
A variance becomes something you can investigate—not an end-of-project surprise.
Investigate the underlying detail through dashboards, Analyzer, Report Builder and Chart Builder.
One project record—from the original plan to what actually happened.
Plans, daily work, decisions and actual results stay connected in the same system.
Explore all features and pricingWhy choose TaskBrowse
Projects involve more than tasks on a board. People estimate, prioritise, collaborate, change plans and work under real limits of time and capacity. TaskBrowse connects those realities instead of managing each one in isolation.
Define tasks, expected effort, dates and responsibilities while skills and available capacity remain part of the planning decision.
Team members can organise when they work while managers retain visibility over deadlines, commitments and capacity.
Track progress, elapsed effort and schedule movement together so deviations are easier to notice and investigate.
Timesheets and project records stay connected to the work behind them, making reports easier to understand.
Analyzer, Report Builder and Chart Builder let managers investigate the information that matters to their own projects.
Capacity and existing commitments can be considered while work is assigned—not only after someone becomes overloaded.
Comments, files, notifications and project or task discussions stay close to the work instead of becoming disconnected context.
The difference is not one isolated feature. It is the connection between planning, people, actual work and the information managers use to make the next decision.
It has accelerated our daily activities. Human resources are well managed. Project activities are well managed and we can manage our deliveries well and this has satisfied our customers.
Who TaskBrowse works for
TaskBrowse gives each person the information they need without separating planning, daily work and management visibility into different systems.
Plan & coordinate
Project delivery
Plan scope, effort and deadlines while keeping progress, workload and actual time visible.
Team coordination
Assign work with more context while keeping capacity and existing commitments in view.
Work & deliver
Daily work
See what needs attention, organise daily work and record what actually happened.
Independent work
Keep client work, time and cost information together without building a heavyweight management environment.
Oversee & govern
Operational visibility
Understand how projects, workload and time are moving across the department.
Portfolio governance
Maintain multi-project visibility and common project structure without turning everyday work into bureaucracy.
Everyone works from the same underlying project record—just with the perspective their work requires.
Questions before you choose
From switching tools to time tracking, AI, reporting and pricing, these are the questions that matter before bringing TaskBrowse into your daily work.
Still comparing options? Explore features and pricing
Asana, monday.com and Zoho Projects are established work-management platforms with their own strengths. TaskBrowse is not trying to win by claiming to do everything better.
Its emphasis is different: keeping the project plan connected to how work actually happens. Tasks, daily schedules, recorded time, workload, costs, objectives and reports can remain part of the same project context.
TaskBrowse can therefore be a particularly natural fit for teams that want deeper time, workload and project-control information without separating those activities across several tools.
TaskBrowse goes beyond personal task lists and boards. Projects can include WBS structures, Gantt charts, dependencies, critical paths, task teams, objectives, budgets, workflows, documents and project-level access.
At the same time, individual team members can work through simpler views such as My Tasks, the Task Board, Calendar and Daily Schedule.
Yes. Estimated workload, schedules, progress and recorded time can be reviewed alongside one another. TaskBrowse also provides workload, project progress, cost and timesheet reports so managers can investigate where the original plan and actual execution begin to differ.
That connection between planning and actual work is one of the central ideas behind TaskBrowse.
TaskBrowse uses AI where project data can provide useful context rather than adding AI as a separate novelty.
Raila adds a conversational layer for asking questions about the project information available to the user. AI suggestions remain something people can review rather than automatic management decisions.
Yes. TaskBrowse has a Free plan for up to 3 active users, with unlimited archived users, portfolios, programs, projects and tasks.
The Free plan also provides core project and work-management capabilities including Gantt, Kanban, Calendar and time recording. For the current plan details, check the features and pricing page.
Yes. TaskBrowse supports importing project tasks from Excel, importing tasks and work packages from Microsoft Project, and importing tasks from Trello.
This can reduce the amount of work required when moving an existing project structure into TaskBrowse.
Yes. In addition to built-in project, time, workload and cost reports, TaskBrowse includes Analyzer, Report Builder and Chart Builder for creating more specific management views.
Reports can include filters and drill-downs, and supported reports can be exported to Excel. Created charts can also be displayed on management dashboards.
Not necessarily. A project can define scope, assignments, priorities and deadlines while team members use Daily Schedule, Calendar or My Tasks to organise how their own work fits into the day.
The aim is to keep project constraints visible while still allowing people practical control over their working plan.
Yes. TaskBrowse supports Arabic with right-to-left presentation as part of its multilingual product experience, alongside English and German positioning.
TaskBrowse supports access permissions for users, groups and projects, including restrictions around project and task actions. It also includes two-factor authentication and project/file locking for work that requires tighter control.
Ideas & insights
Thoughts on project reality, working time, planning and better ways to understand how work actually happens.
View all articlesReady to see the difference?
Bring plans, daily work, time, workload and costs together — and understand the difference while there is still time to act.
Talk to us
Whether you are evaluating TaskBrowse, planning a migration, or want to discuss a specific project-management requirement, our team is available to help.
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